Facility Reservation

App Benefits

  • Cloud based Corporate employee directory application.
  • Runs on most mobile platform like IOS, Android.
  • Secured access to company data.
  • Know a facility before reserving it- Look up shared facilities. Check facility details.
  • Save Time hunting for available facilities - Check availability and Reserve facilities.
  • View your reservations and be reminded of your reservations.

App Features

General Features
  • View & Reserve corporate facilities.
  • View your reservation and get alerted before a reservation.
  • Watch a reservation slot and auto confirm if available.
  • Data securely stored in the cloud.
  • Company admin has a customized admin panel to set controls, and view Leave requests logged.
  • Download employee corporate details to your phone / mobile device contact list.
Common Functionalities
User Registration
  • Company admin can register users for the company.
  • User must belong to a company who has subscribed to the app.
Facility Registration
  • Maintain type of shared facilities for the organizations.
  • Maintain detailed information about the facilities and characteristics of the facility.
  • Maintain Facility availability times.
Facility Availability Check
  • Check available facilities by date, attributes, nearby.
  • View reservations for a facility by day.
View Leave Balance
  • View Leave balances.
  • View Leave Balances for team (Reportees).
Reservations
  • Reserve a unreserved facility for a time slot.
  • Put a watch on a facility for a time slot which is currently reserved.
  • In case of cancellation of a reservation, a watch will get auto confirmed with a notification.
  • Be notified / alerted before a reservation.
Admin Panel
  • Register users from Company specific admin panel.
  • Maintain facility types and facility attributes
  • View reservations for a facility by individuals, track utilization of a facility, analyze utilization of a facility by type of users etc.
  • Manage users.

Who will use

  • 1Professionals working in any organization where facilities are shared and need to be reserved.
  • 2This app can be used for any kind of facilities like Conference rooms, gymnasium equipments, swimming lanes in a swimming pool, tables in a corporate cafeteria, Teleconference lines, and corporate vehicles.
  • 3This app can be used by resource planners to reserve resources for projects and assignments.

Screen Shots

Facility Reservation Mobile App

What You're Getting

  • Free Feature Updates New features adds to the app come free to you. No headaches, no development to do.
  • Free Technical Support Peace of mind ! No technical issues to resolve !
  • Flexible Subscription Options You can subscribe monthly, for 1 year or for 2 year with option to renew. Lock your price for longer duration and save big!
  • Secured App Running on Google Cloud Platform Your data is secured in Google cloud platform. 100% data is encrypted. Data is transmitted using https protocol. No data is stored in the device.
  • Global Admin - Manage users Manage your enterprise users, subscriptions for all apps in the Enterprise Mobile App Room using our Global Admin panel. Manage your users on the go with our complimentary Admin mobile app.
  • App Admin - to Configure AppConfigure apps to your business needs using our app admin panel.

FAQ

How do I get access to the new mobile App?

You can get access to the new mobile app from the NCRTS website and from different Mobile Application stores like App Store, Google Play etc.

Why is this application useful for the corporate employees?

Every organization, big or small has shared facilities. Shared facilities are best managed when they are reserved in advance. Facility users can optimize their time at the facility and be sure of the availability when they reserve in advance. Typical corporate facilities will include conference rooms, Teleconference lines, Online meeting accounts, Sport and Fitness facilities, Auditoriums, or even Lunch tables at the cafeteria during the rush hours. This app will let employees / enterprise users the flexibility to reserve a facility on the go and also the surety of a facility being available when it has been reserved.

Who will use this app?

Professionals working in any organization where facilities are shared and need to be reserved. This app can be used for any kind of facilities like Conference rooms, gymnasium equipments, swimming lanes in a swimming pool, tables in a corporate cafeteria, Teleconference lines, and corporate vehicles. This app can also be used by resource planners to reserve resources for projects and assignments.

Which devices does the app work on?

It will work on most of the Smart Phones, Tabs having iOS, Android, and Windows OS.

Which Mobile OS work best with the new App?

Android 4.0 & above, iOS ver. 4.0 & above and Windows 8.

What are the benefits of this Mobile App?

Following are the benefits of this App, a. Cloud based Facility reservation application. b. Runs on most mobile platform like IOS, Android, Blackberry, and Windows. c. Secured access to company data. d. Look up shared facilities. Check facility details. e. Check availability and Reserve facilities. f. View your reservations.

What are the features of this Mobile App?

Following are the features of this App, a. View & Reserve corporate facilities b. View your reservation and get alerted before a reservation. c. Maintain facility attributes and search facility by attributes d. Watch a reservation slot and auto confirm if available. e. Data securely stored in the cloud. f. Company admin has a customized admin panel to set controls, define facility types, add new facilities, maintain facilities, add facility attributes and view facilities reserved

Where is the corporate data stored?

The corporate employee data are stored securely in cloud database. You can deploy the app in your own private cloud or within your company firewalls. The app doesn't store any data in the mobile device.

Is there any restriction with the email id or passwords that can be used for logging in to the app?

To provide increased security and prevent unauthorized access, the corporate administrator from your organization can define the restrictions on the email ids and the passwords which can be used. Your administrator can restrict login with only the corporate email id and can also put certain restrictions on the minimum no of characters the password have to be, what special characters the password needs to contain etc.

Can I use this application from any device of my choice?

To provide increased security and prevent unauthorized access, your corporate administrator can control whether the app can be accessed from any device or only from registered devices. If the app is restricted to be used from only registered devices then the administrator can control up to how many maximum devices can be registered for each registered user.

Can I login from multiple devices at the same time?

To provide increased security and prevent unauthorized access, you will be automatically logged out from the device where in you had logged in earlier. This will notify the user if someone unauthorized is attempting to use the app from any other device.

Where can I download the new App?

You can download the new mobile app from the NCRTS website and from different Mobile Application stores like App Store, Google Play etc.

How can I report an issue with the app?

We have 24X7 customer service. You can also register an Issue with our website. We also have a Chat support and email support.

How to access the App help file?

To access the application help file click on the Help icon on the top right corner and select 'App Help' from the list.

Is this application configurable by the administrator?

Yes the application has been developer in such a way that the enterprise administrator in your organization can customize it and adapt it for your organization without any coding effort. There can be one or more no of administrators for the application from a company.

How to Login into the Application?

In order to logging into the application, we need to provide valid UserID and Password as provided by your administrator, and then click on 'Login' Button.

I have forgotten my password, how am I going to recover my password?

In case you have forgotten your password, just click on the Forget Password in the Login Screen, you will be asked for the email ID (which is also your UserID) with which you have your account registered with. An email will be generated and sent your Mailing Address within 15 minutes. P.S. Only registered and valid email ID can be used for Forget Password Functionality.

I don't wish to remember the User ID/Password every time I log into the Application.

In case you wish the Application to retain your Login Information, kindly check 'Remember Me and then login to the application. P.S. You need to login to the application at least once after checking the Keep Logged In check box, for the application to retain the User Login details.

What is 'My Reservation' and what does it show?

Navigating in the Application is very easy. Clicking on the desired button takes you to the desired window. Clicking on the Back button takes you to the previous window at any point of time. E.g. To visit the list of Bookings done, the user needs to click on 'My Reservations', and he will be taken to the Reservations window.

What is 'My Reservation' and what does it show?

My Reservation is a comprehensive list of all the Facility reservations that have been made by you.

How am I going to view all the Reservations done by me?

Once you log into the application, clicks on 'My Reservations' to see the list of all the Facility Reservations made by you.

How to search for Specific Reservation among the list of Reservations done.

While viewing the list of Reservations, click on the top search bar and enter the name of the Facility for which you wish to search for and click on the Search button. The list will be searched and the facilities with similar names will be displayed. P.S. While searching, the List will be generated, a user can simply click on the Name of the Facility to generate the details. The user can alternatively click on the search bar to show the complete list of Facilities that have been booked by him, and can select any one of them to show the Reservation details.

How to filter for specific Facility and their availability in my list of Bookings?

While viewing the list of Bookings, click on 'Filter by Facility Type' and search the type of Facility bookings you are looking for. E.g. If you are looking for all the bookings that have been made for booking Online Teleconference, just click on 'Filter By Facility Type' and select 'Online Meeting'.

I wish to view the list of Reservation chronologically?

Click on My Reservations -> Click on Filter By Date-> Click on Time Frame for which you wish to sort the list. For E.g. if the user wishes to view the Reservations done for that particular Week, he needs to check on the 'Reservation in this Week'.

How to view a Facility Reservation details?

Visit the My Reservations window and search for the reservation for which you wish to view the details. Click on 'Reservation details' icon beside the required reservation and select 'Reservation Details'.

How to edit a Facility Reservation details?

Visit the My Reservations window and search for the reservation for which you wish to view the details. Click on 'Reservation details' icon beside the required reservation and select 'Reservation Details'. In the Reservation details window select Edit to change or edit the details.

How to cancel a Facility Reservation?

Visit the My Reservations window and search for the reservation for which you wish to cancel. Click on 'Reservation details' icon beside the required reservation and select 'Cancel Reservation'. In the Cancellation confirm dialogue box, select 'Ok' to confirm.

How to make a Facility Reservation?

Any kind of Facility reservations can be done by visiting their respective departments. If the user wishes to make Online Meeting / Teleconference facility booking, he needs to click on 'Online Meeting' and simultaneously click on the Facility Booking icon beside every listed Facility and click on Reserve Facility. On clicking on Reserve Facility, the user will be taken to Facility Booking window, where details pertaining to booking needs to be provided.

What are the details required for making a Facility Booking?

The Following details needs to be entered while booking a Facility Reservation Date: The date for which you wish to Reserve a Facility. Start Time: The start time of the event or reservation. End Time: Till when you wish to book the Facility. Repeat: If you wish to repeat the similar reservation for a Later date (Optional) Alert: Whether you wish to be alerted 15mins/30mins/1hr prior to the event. Reservation Type: The type of Reservation you wish to make. Notes: Any additional Info you wish to insert.

How to reserve a Facility which is already reserved for the specific time slot?

Reservation can be made on a confirmed basis, if the facility to be booked on is available / unreserved at the desired time slot.. In case the facility has already been reserved by someone else during the desired time slot, the user can keep a watch on the Facility by clicking on the 'Reservation Type' and selecting 'Watch'. The user gets notified as soon as the previous reservation is cancelled.

Can I Search by attributes of a facility?

You can search facility by facility attributes. For example, you can search for conference rooms which can seat 10 members and has a projector. The attributes for a facility is defined by the application administrator of your company. The admin also maintains the facility attribute values for all the facilities.

How to Search for Facilities that are nearest to my location?

From the home screen, select the facility type you wish to reserve. Now you will be in a page where you can see a list of all the facilities of that facility typ. In the top panel click on Available Nearby. If you have enabled location services for your app, the app will detect your exact location and filter the list to the facilities near you.

How to view all the Facilities which are available at the time of booking?

To view / filter all the Facilities which are available at the current time, from the home screen, select the facility type you wish to reserve. Now you will be in a page where you can see a list of all the facilities of that facility typ. In the top panel click on Available Nearby. This will filter the list to only those facilities which are available now.

How can I add new facilities?

The Facility Reservation application is configurable to meet your business needs. The administrator from a company can define facility types, facilities, facility attributes and maintain the details of a facility. A non-admin user of the application cannot create facility or update details of a facility.

How to view and edit the Default Settings of the App?

Many details pertaining to a particular user is stored in the Application. For every first time user, the User Personal Details as well as Professional details are embedded into the system by the administrator. A user can view and edit the Default settings by clicking on the Help Icon on the top right and selecting 'Default Settings' from the list.

How to Log Out of the application?

A user can Log out of the application at any point of time/usage by simply clicking on the App Help icon on the top right corner and selecting 'Log Out' from the menu.

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